CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINTUES WEDNESDAY, MARCH 21, 2018 VIDALIA LIBRARY 2:00 P.M. POSTED: March 29, 2018 at 10:50 AM APPROVED: MAY 23, 2018 AT 2:OO PM 1. CALL TO ORDER The meeting was called to order at 2:05 PM with the following members present: Kathleen Stevens, Bobby Sheppard, Jill Britt, Renard Chatman, Marjorie Vogt, ex-officio Jimmy Wilkinson and guest James Lee. Members absent were Jackie Young and Bobbie Calhoun. A quorum was present. 2. MINUTES Renard Chatman moved to accept minutes of last meeting as mailed and Bobby Sheppard second the motion. Motion carried. 3. REPORTS A. Circulation – the circulation figures were presented for January and February. B. Financial Statements –Balance sheets for January and February were discussed. New expenses for future Budgets were examined. 6. OLD BUSINESS A. Clayton – construction cost were examined. 1. Furniture/Moving – Furniture has been delivered and paid for. 2. Telephone – Line has been installed for the Clayton library. 3. Attorneys Opinion – Lori Boyd recommended waiting to sign documents at completion. 4. Pulling Items – Branches are pulling items for Clayton. B. Ethics – librarian reminded all board of the Ethics test. C. Programs – a list of programs were provided. 7. NEW BUSINESS A. Renard Chatman Award – librarian present Renard Chatman with a scrapbook of pictures from the LLA Annual Conference Award Ceremony. B. IT Service – librarian presented a new contract with NetTech for the library’s IT Services. C. Falkenheiner – Genealogy gift was discussed. D. E-Rate Reimbursement – Library would be reimbursed for the cabling in Clayton. E. Taylor Off – librarian off days in April. F. Annual Report – annual report was presented and will be mailed. G. Audit –2017 audit is almost complete. H. Laptops –Sheriff’s Office was requested to help the library recover 2 laptops. 8. PUBLIC COMMENT There were no public comments verbal or written. 9. NEXT BOARD MEETING May 23, 2018 at 2:00 PM at the Ridgecrest Town Hall The meeting was adjourned.