CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES – APPROVED JANUARY 18, 2017 WEDNESDAY, November 16, 2016 FERRIDAY LIBRARY 2:00 P.M. Custodian of Records: Amanda Taylor 1. CALL TO ORDER: President Bobby Shepperd called the meeting to order at 2:00 pm with a quarom being present. Members present: Bobby Shepperd, Renard Chatman, Kathleen Stevens, Jackie Young, Betty Jo Bragg, and ex-officio Jimmie Wilkinson. Members absent were Marjorie Vogt and Bobbie Calhoun. 2. MINUTES: Mr. Chatman moved to accept the minutes from September and October. Ms. Young seconded the motion. Motion carried. 3. REPORTS A. Financial Reports 1. 2016 Budget Revision: The revision was reviewed and Ms. Stevens moved to accept as presented. Ms. Bragg seconded the motion. Motion carried. 2. 2017 Budget: The 2017 Budget was placed in the packet. B. Circulation 1. September: Circulation had increased and the usage of Scholastic. (See Attachment) 3. October: The month showed increases in several areas. (See Attachment) 4. OLD BUSINESS A. Budget Hearing: The final announcement was placed in the paper as required. B. Lawyers in Libraries: Ferriday Library will be a pilot site for citizens to connect to an attorney. C. Clayton Library: Work for the project will be begin in November. 5. NEW BUSINESS A. Board Policies 1. By-Laws of Board: Ms. Young moved to accept additional policy clarification on the following: time of meeting, quorum of 5, and placing additional website information for open meetings. Mr. Chatman seconded the motion. Motion carried. (See Attachment) 2. Public Room Space: Mr. Wilkinson moved to allow only property owners and/or parish residents to reserve room space and spaces are not available on Saturday. Ms. Stevens seconded the motion. Motion carried. (See Attachment) 3. Self-Published Books: These materials are allowed as gifts. (See Attachment) 4. Family Medical Leave Act (FMLA): Mr. Chatman moved to accept the FMLA policy as adopted by the State. Ms. Young seconded the motion. Motion carried. (See Attachment) B. Board Activities: The library director discussed that activities in a board meeting are all public record. C. Ethics: The librarian reminded the board to take the Ethics test. D. Programs: The Program schedule was presented….. 1. Trustee Meeting – Dec. 9th – Vidalia Library 2. iPAD Class – December 17th – Ferriday Library 3. AARP – January 11, 2017 – Vidalia Library 4. Piatigorsky Foundation – January 12, 2017 Concordia Bank 5. iPhone Class – January 21, 2017 Ferriday Library 6. Rondi Charleston – January 26, 2017- VCCC E. Art Meeting 2017-2018: The director attended the meeting and 4 or 5 artists will be hired. F. Bobbie Calhoun’s Renewal: Ms. Bragg moved to renew Ms. Calhoun for another 5 years and Ms. Young seconded the motion. Motion carried. G. 2017 Board Meeting Schedule: The 2017 schedule was presented. H. Holiday Closing: Holiday closings were presented. 7. PUBLIC COMMENT: No comment 8. A motion was made to add to the agenda by Ms. Stevens 1. Entergy Grant and 2. Tax Election. Ms. Young seconded the motion. Motion carried. 1. $1000 grant was received from Entergy to buy children’s books. 2. Mr. Friloux and the jury are handling the procedures for calling the tax election. Board members are asked to be present at the Monday, January 9, 2017 public meeting at the courthouse at 6:00 PM. 9. NEXT BOARD MEETINGS Wednesday, JANUARY18, 2017; 2:00 PM FERRIDAY LIBRARY 10. ADJOURN: President Sheppard moved for the meeting to adjourn.