CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES – APPROVED WEDNESDAY, JANUARY 20, 2016 FERRIDAY LIBRARY 2:00 PM 1. CALL TO ORDER The meeting came to order at 2:00 PM at the Ferriday Library. Members present were Bobby Sheppard, Renard Chatman, Jackie Young, Bobbie Calhoun, Kathleen Stevens, and Betty Jo Bragg. Absent were Marjorie Vogt due to hospitalization and ex-officio Jimmy Jernigan. A quorem was present. 2. ELECTION OF PRESIDENT Mrs. Jackie Young moved that Bobby Sheppard hold the presidency for two years and Mrs. Kathleen Stevens as vice-president for two years. Mrs. Bobbie Calhoun seconded the motion. Motion carried. 3. MINUTES Mrs. Kathleen Stevens moved to accept the minutes as mailed. Mrs. Betty Jo Bragg seconded the motion. Motion carried. (See attachment) 4. REPORTS A. Circulation 1. November – Circulation was reviewed. (See Attachment) 2. December – Circulation was reviewed. (See Attachment) 3. Yearly – Circulation was reviewed. (See Attachment) B. Financial 1. Current Balance Sheets – November/December – the CPA’s work were examined. (See Attachments) 4. OLD BUSINESS A. Vidalia Library – The librarian discussed some of the last expenses. B. Programs 1. The Malpass Brothers – Jan. 21st – 7 p.m. at the Vidalia Conference & Convention Center (See Attachment) 2. iPad Class – Jan. 23rd. – 9 a.m. at the Ferriday Library (See Attachment) 3. Famous Love Stories Feb. 4th & 11th – 6 p.m. at Vidalia Library (See Attachment) 4. Free Tax Assistance – Feb. 9th & 23rd – 9 a.m. at the Ferriday Library and Feb. 11th & 25th – 9 a.m. at the Vidalia Library (See Attachment) 5. Jaimee Paul Trio – Feb. 18th – 7 p.m. at the Concordia Bank Lobby in Vidalia (See Attachment) 6. Basic Computers – Feb. 20th – 9 a.m. at the Ferriday Library (See Attachment) 7. Martin Dube – March 10th – 7 p.m. at the Vidalia Conference & Convention Center (See Attachment) C. Checkout Laptops – The librarian stated that 8 laptops would be placed in checkout as soon as the tracking software is re-loaded. 5. NEW BUSINESS A. Cooperative Endeavor – Clayton – The legal endeavor is between the Town of Clayton and the Police Jury to accept the Clayton Library property. B. CPA Engagement – This engagement is for the Annual Audit. C. Architect Agreement – The contract with architect was reviewed by Attorney Boyd. D. Architect Meeting –Both architects and library will meet on Thursday, January 28th E. Survey – Engineer Agreement – An agreement was signed for engineer work on Clayton lot. F. Garden Club Program –The library will present a program on gardening books to the Ferriday Garden Club. G. Policy Changes – Mr. Renard Chatman moved to accept all changes on policies. Mrs. Jackie Young seconded the motion. Motion carried. (See Attachments) H. CE Webinars – Staff will be participating in CE opportunities all during the year. I. Tax Election Workshop – The librarian and secretary will attend the tax meeting in St. Joe on February 17th. J. Flood Concerns – The librarian did go over the disaster plan with staff. 6. PUBLIC COMMENT There were no written or public comments at this meeting. 7. NEXT BOARD MEETING Wednesday, MARCH 16, 2016 2:00 PM Vidalia Library 8. ADJOURN Mr. Bobby Sheppard adjourned the meeting.