CONCORDIA PARISH LIBRARY BOARD OF CONTROL AGENDA WEDNESDAY, NOVEMBER 18, 2015 VIDALIA LIBRARY 1. CALL TO ORDER Bobby Sheppard called the meeting to order at 2:00 p.m. at the Vidalia Library. Members present were Jackie Young, Betty Jo Bragg, Bobbie Calhoun, Renard Chatman, Kathleen Stevens, and Bobby Sheppard. Members absent were Marjorie Vogt and ex-officio Melvin Ferrington. A quorum was present 2. MINUTES Mr. Renard Chatman moved to accept the minutes of the regular meeting of Wednesday, September 16th, and the budget hearing meeting of Wednesday, October 14th as mailed. Mrs. Kathleen Stevens seconded the motion. Motion carried. 3. REPORTS A. Circulation 1. September – Library director discussed statistics. (See Attachment) 2. October – Library director discussed statistics. (See Attachment) B. Financial 1. Current Balance Sheets – September/October –Library director reviewed CPA’s documents. (See Attachment) 2. Current Budget – Library Director reviewed the 2015 Budget expenditures and presented a revision to the library board. Mrs. Young moved to accept the revised budget as presented. Mrs. Bobbie Calhoun seconded the motion. Motion carried. (See Attachment) 3. 2016 Budget – Library Director presented the board with another copy of the 2016 budget. (See Attachment) 4. OLD BUSINESS A. Vidalia Library 1. Heating/Cooling – Library has several more bills to pay for Vidalia Project. 2. Electrical – Librarian reported on the electrical issues. B. Clayton Property – The library is waiting on the final survey information. C. Ethics –A reminder to take the test before the end of the year was stated. D. Board member – Kathleen Stevens was renewed until 2020. E. Victory Belles – Nov. 12th – The librarian stated that 375 attended the concert. F. Excel with Chamber – Nov. 17th The Vidalia Library hosted the Chamber’s Class. 5. NEW BUSINESS A. Programs (See Attachment) – New programs presented 1. Excel Ferriday – Nov. 21st 2. iPhone – Dec. 5th 3. Malpass Brothers – January 21, 2016 B. Personnel – The processor is no longer employed and other staff members are doing the tasks. C. Board Disclosures – The board does not have to prepare disclosures and the law was presented to the jury. D. Christmas Trees – The librarian bought new Christmas trees for the libraries. E. Checkout Laptops – Some laptops have been returned to the State Library and the library will purchase 8. F. LSU AgCenter – Ferriday Library will host their parish council. G. 2016 Board Meeting Dates Bookmark – Bookmark was presented (See Attachment) 6. PUBLIC COMMENT A. Verbal – None B. Written – None Final Comments: 1. Comments were made about continuation of operation of Vidalia Library. 2. Engineers report on Vidalia Library AC was shown 3. Policy change for data gathering computer usage was recommended. Mrs. Jackie Young moved to accept the change in policy, Mrs. Bobbie Calhoun seconded the motion. Motion carried. 7. NEXT BOARD MEETING Wednesday, January 20, 2016 2:00 p.m. Ferriday Library 8. ADJOURN Mr. Bobby Sheppard adjourned the meeting.