CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES – APPROVED WEDNESDAY, SEPTEMBER 16, 2015 FERRIDAY LIBRARY 1. CALL TO ORDER Mrs. Marjorie Vogt called the meeting to order at 2:00 p.m. at the Ferriday Library. Members present were Marjorie Vogt, Betty Jo Bragg, Jackie Young, Kathleen Stevens, Renard Chatman and Bobby Sheppard. Quorum was present. Members absent were Bobbie Calhoun and ex-officio Melvin Ferrington. 2. MINUTES Betty Jo Bragg made the motion to accept the minutes as mailed and Kathleen Stevens seconded the motion. Motion carried. Renard Chatman moved to accept and distribute Police Jury candidate information sheet and Bobby Sheppard second the motion. Motion carried. (See Attachment) 3. REPORTS A. Circulation 1. July – Library director discussed statistics. (See Attachment) 2. August – Library director discussed statistics. (See Attachment) B. Financial 1. Current Balance Sheets – July/ August – Library director presented CPA’s financial sheets. (See Attachments) 2. Current Budget – Director discussed line items that would need to be revised in November. (See Attachment) 4. OLD BUSINESS A. Vidalia Library Construction 1. Re-Opening – The Board stated they were pleased with the attendance and reception. 2. Heating & Cooling System – Director stated thatleaking pipes continue to be watched. There is hope the jury will receive assistance. B. Clayton Property Survey – Director met with Bryan Hammett’s firm and Town of Clayton’s representative on Friday, September 4, 2015 to survey the lot next to the post office. C. Summer Reading Programs – Certificates where delivered to the School Board so students would receive recognition. D. Entergy & Art Grant – Librarian reported that $1,000 Entergy Grant and $3,204 Art Grant have been received. E. Training for Teachers – Director stated that she and staff made a presentation to public school teachers at the opening of school. F. Ethics – Director reminded everyone to take Ethics test. 5. NEW BUSINESS A. Programs (See Attachment) 1. Proper Planting: Annuals, Shrubs & Trees at the Vidalia Library @ 6:00 p.m. on September 24th. 2. Microsoft Word – September 26th at the Ferriday Library @ 9:00 a.m. 3. The Kennedys’ “America’s Royal Family” at the Vidalia Library @ 6:00 p.m. on October 8th, 15th & 22nd. 4. Shreveport Opera will present at two public schools on September 22nd. B. Policies 1. Patron complaint – Jackie Young made the motion to accept the added paragraph and Kathleen Stevens second the motion. Motion carried. (See Attachment) 2. Small Room usage – Renard Chatman made the motion to accept meeting room rules and regulations and Jackie Young second the motion. Motion carried. Bobby Sheppard requested a highlighting of the issues in each rule and clarification of usage by out-of-state library card holders. (See attachment) C. Trustee Meeting –Library Director stated that no one will be attending the meeting in Talluhah on September 25th. D. Arts Council Meeting – Library Director attended meeting in West Monroe to book performers for 2016 and 2017. E. Board Renewal – Kathleen Stevens – Betty Jo Bragg made the motion to approve the board renewal for Kathleen Stevens for another 5 years and Bobby Sheppard second the motion. Motion carried. Letter will be sent to police jury. (See Attachment) F. Public Budget Hearing – Library Director stated that the Public Budget Hearing is on Wednesday, October 14th at 2:00 p.m. at the Ferriday Library. G. Lynda Calberg Award – On October 20th the Director will be presented with the Lynda Calberg award in Lake Charles. H. Holidays – Holiday Closings were presented. (See Attachment) I. Richard Harris Painting – Renard Chatman made the motion to donate the painting to the heirs of the Richard Harris family. Jackie Young second the motion. Motion carried. J. Vacation – Director stated she would be on vacation September 27th – October 3rd. Extra International phone charges will be acknowledged by the library. 6. PUBLIC COMMENT A. Verbal – NONE B. Written – NONE 7. NEXT BOARD MEETING Wednesday, October 14, 2015 – Public Budget Hearing 2:00 p.m. Ferriday Library REGULAR BOARD MEETING Wednesday, November 18, 2015 2:00 p.m. Vidalia Library 8. ADJOURN Marjorie Vogt adjourned the meeting.