LIBRARY BOARD MEETING AGENDA MAY 20, 2015 RIDGECREST TOWN HALL – 2:00 P.M. 1. CALL TO ORDER Ms. Marjorie Vogt called the meeting to order at the Ridgecrest Town Hall at 2:00PM. Members absent were Bobby Calhoun, Jackie Young, and ex-officio M. Ferrington. A quorum was present. Members present were Marjorie Vogt, Bobby Sheppard, Betty Bragg, Renard Chatman, and Katherine Stevens. 2. MINUTES Both sets of minutes were approved from March 18, 2015 and May 1, 2015. Mr. Chatman made the motion to approve and Ms. Bragg seconded the motion. Motion carried. 3. REPORTS A. Circulation a. March Statistics were reviewed. (See Attachment). b. April Statistics were reviewed. (See Attachment). C. Financial a. Current Balance Sheets – March and April finances were reviewed. (See Attachments). b. Current Budget – The librarian reported the finances as of April. 4. OLD BUSINESS A. Vidalia Library Construction…An update was given on several issues and it was reported that construction was moving along. The hope is to begin moving the books from the Pods in late July and early August. B. Clayton Property…..The Jury agreed on Monday, May 11th to accept the Clayton property for the Public Library. The Librarian reported that she had spoken to Mayor Tuner and the next Town Meeting was Tuesday, May 26th. The survey and legal transfer should follow. C. SRP Newsletter to the Schools…Dr. Nelson had been very cooperative to share the summer information. (See Attachment). D. Rotary Day….Rotary Day at the Library will be May 21st. The Rotary Club started the Public Library in 1928. E. Southern Living – James Farmer….Mr. Farmer will present at the Vidalia Convention Center on Thursday, June 4th. (See Attachment). F. Sniper Program – Chris Kyle…Ms. Potts will be presenting two evenings on July 23rd and July 30th. (See Attachment). G. Art Grant….The Final report was submitted and progress is being made on the new application due July 3, 2015. H. Beetles Program – 460 Attendance…The Chicago based tribute band was a great success. I. LSU AgCenter…LSU Ag presented information at the Ferriday Library. 5. NEW BUSINESS A. Excel with Chamber of Commerce Program….Library presented this program with also Louisiana Small Business Development Center. B. Policy…A policy clarification was made to the time of computer use. The patron is responsible for notifying the staff if more time is needed before the software cancels their usage. Ms. Stevens made the motion and Mr. Chatman seconded the motion to accept policy change. Motion carried. (See Attachment). C. Customer Service…The Library is planning to work on this new program with Chamber of Commerce with Mr. Collins teaching. D. Clayton Architectural Plans….Both architects from Dallas and Monroe have begun work on the Clayton plans according to the space needed by citizens. E. Audit…The Library received a successful audit. F. Resume Program…Mr. Collins will teach this class on Saturday, June 13, 2015. G. Tax Election….The approval of the renewal of the 8.5mills and the election date will be on the Juror’s Agenda on Tuesday, May 26th. Mrs. Bettty Jo Bragg made the motion to accept approval and Mr. Renard Chatman seconded the motion. Motion carried. H. Reception for Congressman Abraham…The Board agreed to host a coffee for the Congressman on Thursday, August 27th for citizens to meet and ask questions. 6. PUBLIC COMMENT A. Verbal – There were no verbal comments. B. Written – There were no written comments. 7. NEXT BOARD MEETING Wednesday, July 15, 2015 2:00 PM Concordia Bank, Monterey 8. ADJOURN Mrs. Vogt adjourned the meeting.