Library Board Meeting Minutes November 19, 2014 Ferriday Library 4:00 p.m. I. CALL TO ORDER Mrs. Vogt opened the meeting at 4 p.m. at the Ferriday Library. Members present were Marjorie Vogt, Kathleen Stevens, Jackie Young, Bobbie Calhoun, Betty Jo Bragg, Renard Chatman, and Bobby Sheppard. Quorum was present. II. MINUTES The minutes were approved as mailed. Mr. Chatman made the motion to accept and Mrs. Young seconded the motion. Motion carried. III. REPORTS A. Circulation a. September and October statistics were reviewed. (See attachment) B. Financial a. Current Balance Sheets – Librarian presented the balance sheets for September and October. (See attachment) b. 2014 Budget/Expenditures Revision – Ms. Calhoun made the motion to revise the 2014 Budget as presented. Ms. Bragg seconded the motion. All approved. (See attachment) c. 2015 Budget – a copy of the 2015 budget was placed in the packet for review. (See attachment) IV. OLD BUSINESS A. Programming 1. School Concerts – Ferriday Junior High & Ferriday High School . . . the students were very good and the library served over 800 students with the jazz performance. 2. Louisiana Christmas – about 40 citizens attended the book signing that explained the traditions of Louisiana Christmas. 3. iPhone – Mr. Collins taught about 20 minutes who attended the class. V. NEW BUSINESS A. Contracts 1. Gulf South/Library Interiors – The librarian discussed the new furniture purchase is being ordered from Gulf South and Library Interior, both on state contracts. Contracts have been signed. Gulf South and Library Interior will be supplying. 2. Ricoh – a new copy machine for Ferriday has been ordered for $3,000 and it is a refurbished machine. B. Evaluation Form – Ms. Calhoun moved to accept the Director’s Evaluation Form and Mrs. Young seconded it. Motion carried. It will be placed in the policy manual. (See attachment) C. Ferriday Sewer Line – The Ferriday sewage backed p in the library workroom area. The town had missed a tap to the main swer on Arkansas Street. Mr. McKeel with the town had been very helpful. D. 2015 Schedule of Board Meetings at 2:00 p.m. – board schedule for 2015 was presented noting all meetings will be at 2:00 p.m. (See attachment) E. Board Member Renewals – Renewals requested for Ms. Vogt, Mr. Chatman, and Mr. Sheppard have been sent to Police Jury. F. Programs (See attachment) 1. Excel – Saturday, December 6, 2014 – Ferriday Library 9:00 a.m. – 11:30 a.m. 2. Piano Concert – Thursday, January 22, 2015 – Concordia Bank Vidalia 7:00 p.m. 3. AARP – Tuesday, January 27, 2015 – Vidalia Library 8:30 a.m. – 1:30 p.m. C. Holiday Closing – holiday closing for Thanksgiving, Christmas, and New Year’s were presented. (See attachment) AUDIT INFORMATION/LETTER – A request had been sent to Silas Simmons for the library’s audit. VI. PUBLIC COMMENT – None A. Verbal B. Written VII. BOARD MEETING A. Board meeting – January 21, 2015 – 2:00 p.m. Ferriday Library VIII. ADJOURN Mrs. Vogt adjourned the meeting. Birthday refreshments were served for Marjorie Vogt and Bobby Shepperd.